by David Hanson | May 19, 2015 | On the Job, The Youth Ministry Blog
How you enter a ministry will say a lot about who you are, how you operate, and what you want to accomplish. As Will Rodgers said, “You only get one chance to make a good first impression.” Have a clear and organized communication strategy will help you hit the ground running in your new ministry position.
Below you will find the communication strategy I used in my recent ministry transition. Five weeks in, I have initiated everything on this list. Am I finished? By no means! But I have started conversations and stated the ball rolling on all six of the following:
New Job Communication Strategy
- Expectations of your Senior Leaders
- What should my first 30 days look like?
- Who should I get to know first?
- Get to know your volunteers/youth staff
- Get to know their thoughts/concerns/vision
- Hold a leader meeting
- Start scheduling individual coffee/lunch/dinner meetings
- Get to know the parents
- Cast Vision for partnership
- Ask for stage time to exhort parents
- Explain that generational faith takes a community
- Ask them to join the effort/volunteer
- Set a communication plan (email, texting, trainings, seminars)
- Monthly Newsletter, parent trainings each semester, texts as needed
- Get to know students
- Identify key connectors (Who will help you get to know groups?)
- Build a Student Leadership Team or recruit high school interns
- Use them to foster community and develop ideas
- What schools are represented? Can you get on campus?
- FCA, Games, Lunches, Recitals, etc.
- Set a communication strategy (texting, social media)
- Texting every week with encouragement & announcements
- Instagram, Twitter, Facebook Group, or whatever their using next.
- Get to know the children’s ministry/staff
- How can the children’s ministry and student ministry work together?
- What is the overall goal, strategy, and plan to develop the next generation?
- What can you do for the other ministries of the church?
- Get to know local youth pastors
- Start or find a local youth worker network
- Ask about successes and struggles in the area
- Make friends…you’ll need them!
What am I missing? What did you do in your first month on the job that helped set you up for long-term success? Comment below!
Need a full transition strategy? Check out my previous posts on this topic:
Part 1: Question Everything
Part 2: Leave Faithfully
Part 3: Entering a Youth Ministry
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David Hanson: Texas native, Texas Tech Red Raider, M.Div. at Truett Seminary, husband to Ashley, father to Ava & Ben, Student Pastor at The Fellowship in Round Rock, Tx, table tennis (ping-pong) extraordinaire, addicted to coffee. For anything else…you’ll just have to ask.
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by David Hanson | May 6, 2015 | On the Job, The Youth Ministry Blog
There is nothing more exciting or mentally exhausting than starting at a new church. I literally blinked and a month has passed by. Where leaving a ministry position feels like a long slow break-up, beginning a ministry position feels like drinking from a fire hydrant.
You can quickly become overwhelmed with memorizing student names, connecting with parents, learning staff personnel/culture, jumping into the teaching schedule, executing events already planned, planning for the future, and assessing ministry strengths & weaknesses. This list doesn’t even include the burden of selling a house, moving, and settling into a new home/city.
One month?! I’m not sure how I’ve been in my new position a month, but that’s what my iCal says… I wish I could tell you that I executed the following plan perfectly, but I didn’t even come close. Has my transition been smooth? Absolutely! But even the best made plans can get thrown off (like when the buyers of your old house drop out and the new buyers want a new roof…really?!). But having a plan gets you back on target after you have addressed the distraction. With no plan, you can easily lose track of what needs to be accomplished and make a terrible first impression with parents, staff, and students.
Entering a Youth Ministry
Start with Relationships
As you step into a new church, you will want to identify and introduce yourself to:
- Staff
- Youth Ministry Leaders
- Influential Parents
- Elders/Deacons
- Student Leaders
- Local Youth Pastors
It will take you a bit to get through this list, but it’s reasonable to accomplish this within a month. While I might not know the name of their dog, I have at least introduced myself and memorized their face (and if I’m lucky…name). Staff will be the easiest to meet. Go office to office and get to know the folks on your team. Set up a leader meeting where you can get all the youth ministry volunteers in one space. Have them introduce themselves and how long they have been serving with the student ministry. Many of the volunteers will be parents, but also connect with key parents who have been at the church a long time (you want them for you, not against you!). Ask the pastor or key leader about attending an elder/deacon meeting so you can shake hands and meet the folks who pour their time and energy into the church. Begin meeting with upper classmen or a student leadership team who can help you meet/greet/lead games/accomplish tasks. Finally, reach out to local youth pastors. Ask them about successes and struggles they’ve had reaching the community.
Figure out the System
As you step into this new role, your job is not to start barking orders and making changes. In fact, it’s quite the opposite! Your role within the first two weeks should be to observe and assesses. You’re looking to fully grasp the programming.
Seek to understand why and how things are done. Be curious about everything. You’re new; you’re allowed to ask questions. Don’t pass judgment without first questioning intent and motives. Discover what the church and youth ministry consider foundational (non-negotiable), tradition (always been done), common (generally expected), and peripheral (it exists). Assess as you go, take notes, and make plans. But don’t change anything…yet. The time will come to make adjustments to the programming, but it’s not in the first month. Remember, start with relationships. The first month is about building trust with parents, students, volunteers, and staff. Don’t make changes before you have enough relational capital to do so.
How was the start to your youth ministry gig? Did you make changes to fast? Did you burn any bridges before they were built? Comment below!
COMING SOON: In Part 4 of Transition in Youth Ministry we will cover a Communication Strategy that will help you navigate your first month on the job…stay tuned!
Did you miss Parts 1 & 2?
Need a full transition strategy? Here ya go…
Part 1: Question Everything
Part 2: Leaving Faithfully
Part 4: Communication Strategy
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David Hanson: Texas native, Texas Tech Red Raider, M.Div. at Truett Seminary, husband to Ashley, father to Ava & Ben, Student Pastor at LifePoint Church in Plano, Tx, table tennis (ping-pong) extraordinaire, addicted to coffee. For anything else…you’ll just have to ask.
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by David Hanson | Apr 27, 2015 | On the Job, The Youth Ministry Blog
Years of serving faithfully can be tarnished by a poorly executed exit. In the first post of this series we discussed how we are all temporary youth pastors. At some point you will leave the ministry you lead. And when you do leave, you want to be sure it’s for the right reasons. Once you know God is moving you, how you exit will be how many remember you. We must be faithful in our exit.
Three weeks ago I said goodbye to students I had spent four years pouring my life into. It was a bittersweet Sunday that ended a month long transition process. When I knew God was moving me, I wanted to leave in a way that honored the church staff, youth ministry volunteers, and students. Even if you are leaving under tumultuous circumstances, how you leave a ministry says a lot about your character.
While leaving my former church was emotionally difficult (as I will miss the amazing students, families, and staff) the transition went as smooth as it possibly could! Below you will find the transition plan I put in place to ensure that God was honored in my transition.
Transition in Youth Ministry
Step Two: Leave Faithfully
Here’s the truth. Transitioning faithfully will be a LONG process. You will have the same “why are you leaving?” conversation a million times over. You will feel like a broken record, you will feel a little guilt, you will want to expedite the process…but don’t. How you exit a ministry will be how many people remember you. Leave faithfully. Follow these steps:
- Notify Senior Leaders ASAP – One-Month Prior
As soon as you know God is moving you, notify your senior and executive leadership. If you care about the students in your ministry, you will want the leadership of the church to have a head start in finding your replacement. In addition, discuss the transition process with your senior leaders and ask them what would honor them most as you transition out. As I spoke with my executive pastor, we agreed that a month would be sufficient time to transition the ministry in a healthy God/Parent/Leader/Student honoring way. In my opinion, a month long transition process is generous. Obviously you will have to discuss this with the church you are transition into, but they should also want you to transition faithfully.
As you speak with your departing leadership, come up with a communication strategy. When, where, and how will you notify the appropriate parties?
- Notify Key Staff – 3 Weeks Prior
After talking with senior leaders, you will want to equip key staff members with desired language pertaining to your departure. Most ministry heads will be asked about your departure. You want to make sure they feel comfortable explaining your transition process.
- Host a Volunteer Leader Meeting – 3 Weeks Prior
Along with key staff, you will want to prepare and honor the leaders in your ministry by letting them in on what’s happening in your life and their ministry. I balled like a baby when I told my leaders! The love and dedication of my leaders made this an emotional announcement.
Your goal for this meeting is to honor their dedication, equip the leaders to answer questions, and ask them to share the workload you are leaving.
- Tell your Disciples – 2.5-3 Weeks Prior
If you are personally discipling students (you should be, that’s your job!), then you will want to give them a heads up. These students will be greatly impacted by your transition and you don’t want them to find out when everyone else does. Telling them early will allow you to be extra intentional and savor your last few meetings together. Discuss with them what it looks like to find a new mentor and be straightforward with them. If they need a heavy-handed challenge, step up, if they need praise and encouragement, lavish on them how proud you are of their spiritual growth and maturity.
- Tell your Students & the Church – 2 Weeks Prior
This is when the texts, phone calls, and conversations will begin pouring in! Students and parents will experience a variation of emotions (sadness, confusion, shock, anger, etc.) so get ready to wear your pastoral hat. When you discuss your transition, take everything back to God’s will and calling on your life. Emphasize how you want to be faithful in the same way you would want them to be faithful when God calls. Explain how God has spoken to you through Scripture, prayer, wise counsel, the Holy Spirit, and opportunity.
When you tell the students and the church you will want to emphasize the following:
- The Student Ministry belongs to students…be the ministry, be the church
- The Small Group Leaders are the true youth pastors
- Explain who will be in charge and lead in the interim
- Exhort your student leaders/seniors to step up and lead
- Be specific about your timeline and destination
I’m not going to lie. This is a spiritually and emotionally draining process. But it should be! If you have been leading faithfully, it should be difficult to leave a ministry. If you have been giving your life to the expansion of the gospel among your students leaving will be hard.
However, being strategic in your transition will help ease this process. Have you transitioned out of a ministry? What made it smooth or difficult? Comment below!
Need a full transition strategy? Here ya go…
Part One: Question Everything
Part Three: Entering a Youth Ministry
Part Four: Communication Strategy
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David Hanson: Texas native, Texas Tech Red Raider, M.Div. at Truett Seminary, husband to Ashley, father to Ava & Ben, Student Pastor at LifePoint Church in Plano, Tx, table tennis (ping-pong) extraordinaire, addicted to coffee. For anything else…you’ll just have to ask.
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by David Hanson | Apr 15, 2015 | On the Job, The Youth Ministry Blog
“Oxygen and the air pressure are always being monitored. In the event of a decompression, an oxygen mask will automatically appear in front of you. To start the flow of oxygen, pull the mask towards you. Place it firmly over your nose and mouth, secure the elastic band behind your head, and breathe normally. Although the bag does not inflate, oxygen is flowing to the mask. If you are traveling with a child or see someone who requires assistance, secure your mask on first, and then assist the other person. Keep your mask on until a uniformed crew member advises you to remove it.”
I was coming home from an international trip and had heard this on the overhead speakers in the airplane a few times that week. Each time, it was as if I couldn’t hear anything else in the world on my noisy airplane except that announcement. All of the troubles in my world melted away and I was completely focused on learning what to do in case of an oxygen emergency. Honestly, the airplane announcements never really interested me, so I was keenly aware at the fact that I was listening.
I wrote the words to the announcement in my journal hoping that one day it would make sense as to why I was listening so intently.
That was three years ago.
As any church worker knows, Holy Week and the events leading up to introduce a variety of services, meetings, as well as emotions and weight to our schedules. It’s an important season in the church world and there’s a lot of emphasis placed on remembering Christ’s death and celebrating His resurrection. After all, we are Easter people.
This year, in the midst of Holy Week, our church and community suffered a tragedy that affected everyone deeply and shook us to the very core of our existence. It was horrific and life altering and consumed our thoughts and emotions. I was to lead students and families through processing this all the while figuring out the why and how on my own. Which usually just led to me screaming at God in my car because how did He ever think I was going to handle this one?!
It was about one in the morning when I finally got home and settled one night. I was emotionally exhausted and needed to settle down to try to get some sleep to prepare for the next day. I was in the middle of having a really good cry in the shower when the only thing that replayed in my head was the flight announcement that was seared into my brain three years ago. I’ve heard it several times since then, of course, but this night, it was replaying over and over again with no flight attendant voice. Just my own.
“Please secure your oxygen mask first, before assisting another person.”
In ministry we like to use buzz words and create cultures around ideas and movements, and for the past decade we’ve been pretty set on the idea of soul care.
I’ll be honest, I hate the buzz words soul care, but I like the idea of caring for our own souls. The idea that we have to rest ourselves to take care of other people – that’s something I can get behind.
So, as I prepared to sleep in the midst of tragedy and heartache and devastation, I re read the words I wrote in my journal three years ago over and over again. I knew that God was teaching me something about self care that I couldn’t have learned any other way except the hard way. This way. The tragic way. The tearful way. The 1am way. The painful way.
I know that God is for me and He will never forsake me in my weaknesses. I know that my encounter with Him that night in the midst of my heartache was to remind me who He is, who I am in Him, and that He, too, is the God of rest, not just the God of the busy.
The truth that week was that I couldn’t take a day off, I couldn’t rest, I couldn’t care for my own soul very well. I thank God that our rest comes from Jesus and not from sleep or I’d really be in trouble!
The Gospel of Matthew tells us to let our YES be YES and our NO be NO – anything other than this is evil. I was given some days off following Holy Week to rest. It was like a little gift my Pastor wrapped up in a package and handed me with his words. When I started telling people that I had some days off, they immediately began to fill my schedule with things they thought would be good for my soul. “Why don’t you come here…” “Why don’t we do this….” “Why don’t you think about coming with me here…” “We should go…” Honestly, none of those things seemed appealing to my soul. The only thing I wanted to do to care for my soul was wake up to no alarm clock, eat the peanut butter eggs that were in my Easter basket, and workout. I wanted to have no schedule, to have no plans, to do what I wanted to do when I wanted to do it, how I wanted to do it, and with who I wanted to do it. I realized in the midst of this chaos that my life is so finely scheduled that rarely can I make a split second decision to do something that would bring my soul the deep care that it needs to be sustainable in the demanding life of youth ministry.
Friends, if we are not caring for ourselves, we cannot care for another. If we are not putting our oxygen masks on first, we will never be able to breathe life into the ones who desperately need to fill their lungs.
It is not selfish to care for your mind, body, and soul in order to serve others better.
It is not selfish to get to the gym instead of going to meet a student for coffee.
It is not selfish to find an outlet of writing, reading, music, or athletics, to free your mind of the mess it often gets in.
It is not selfish to be in your own small group, meet regularly with friends who hold you accountable, or take some extra time to read and journal before you walk into your office in the morning.
It is right.
It is required.
The world tells us that it’s selfish.
God tells us that we must do those things in order to be effective and sustainable in youth ministry – or anywhere for that matter!
Put on your oxygen mask. It’s a wild, exciting, fun, and sometimes tragic ride – and we wouldn’t want to miss it because we’ve run out of air.
Oh, and my week, you’re wondering? I’ve gotten a massage, had more iced coffees than any human should, have worked out twice daily, cleaned out my closets, and watched every single episode of Chicago Fire and Chicago PD that were ever created. I’ve had friends over for breakfast, sat in the hot tub twice, met other friends for dinner, and said no to meeting others. I’ve ignored work emails, texts, and phone calls that aren’t emergencies and I’ve said no to hanging out with a student. I’ve slept past 6am and I’ve stayed up later than 2am. It’s been wonderful. Freeing. Exciting. Fun. I feel happy again, healthy, and ready to get back to work in a few days. I’ve let my YES mean YES and my NO mean NO. I’ve made no plans 20 minutes before they are to take place and I finally laughed from my belly again.
I’m not back yet, but it’s good to be on the road to recovery.
I’m breathing much deeper with the oxygen mask on.
Put yours on, friend.
You’ll be grateful.
Questions for Reflection:
How is God calling you to better care for your self?
What action steps can you take this week to begin moving toward an oxygen-filled you?
Who can you be accountable to in order to help prevent burn out?
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Megan Faulkner is a Delaware native, now claiming the shores of New Jersey as her home. She graduated in 2007 from Eastern University in Philadelphia with a B.A. in Youth Ministries and Communication Studies. She’s been in full time youth ministry for eight years now, and has loved most minutes of it!
She can often be found on an airplane to and from Haiti (not kidding), on the beach, or swimming/biking/running. She recently completed her first Iron Girl Triathlon with the goals of not dying and not coming in last!
Megan loves social media and connecting with other youth workers, especially through writing. Her blog, Joy in the Journey, can be found at meganfaulkner.tumblr.com
Ways to Connect:
@MeganEFaulk (Twitter & Instagram)
facebook.com/megan.faulkner.31
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by David Hanson | Apr 10, 2015 | On the Job, The Youth Ministry Blog
James (not his real name) is a core student of mine who I’ve been trying to meet with for a couple of months. We have a weekly routine. I text him and ask if he can get together this week. He replies with one reason or another why he’s too busy to meet. Wash, rinse, repeat. James and I have a great relationship. He’s not avoiding me to, he’s just busy.
On this surface, this is a classic example of a teenager who isn’t committed. Youth workers LOVE to complain about the busyness of teens these days. We talk about how sports, school activities and a lack of priorities is eroding the faith of teens. It’s easy to blame these external factors because it shifts the focus off of ourselves.
All this complaining leads me to think that we’ve unintentionally equated church attendance with spiritual maturity. We live by the axiom “Mature teens are in youth group more than non-mature teens.” We do this because it’s easy to measure and it makes logical sense. After all, God did create us for community and the church is the way God has chosen to work in the world. The problem is that this assumption subtly changes our job description. We go from being a shepherd who pursues students to a salesman who must convince kids to come. Success is defined as spiritual brand loyalty where teens are repeat customers. I can influence these kinds of results, but ultimately, they are out of my control.
So let’s put you back in the driver’s seat and focus on a success profile that you CAN control.
I’d like to suggest that you and your leaders’ commitment to students is more important than your student’s commitment to your youth group.
Instead of convincing students to show up at your stuff, why don’t you spend your energy showing up at theirs?
In the awesome book Creating a Lead Small Culture, the Orange folks talk about challenging leaders to show up predictably, mentally and randomly in students’ lives. The emphasis is leaders going to their students instead of expecting them to come to us.
This isn’t a new revelation but a reminder of a timeless truth. Jesus didn’t wait for us to come to his Trinity party. Nope. He packed up his stuff and moved into our neighborhood. That’s why he compared himself to the Shepherd who left the many to pursue the one sheep who had gone astray. (Luke 15:1-7)
Pursuing students will generally result in students who are more consistent. When our leadership team did the research for our students we found that the students we pursued more were the ones who showed up more. I never said our team was brilliant. It just confirms what I already understand. I am a pastor, not a salesman. I cannot convince someone into the kingdom, but I can reflect Jesus’ unrelenting love for us. When we as youth workers understand this we can pursue teens with joy instead of guilt.
I may not be successful at getting James to come hang out with me, but I am successful at pursuing James. I believe that means a lot to him. He know that each week I am pursuing him in the name of Jesus and that is going to stick with him long after he graduates. So next week, I’ll send out that text and that will be my success story. What will be yours?
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Kevin Libick is a Middle School Pastor living in Fort Worth, TX with his wife Kara and her two cats. He is a novice banjo picker and expert Hawaiian food eater. Kevin loves to connect with other youth workers and equip them to live out their calling in God’s Kingdom. Kevin loves to connect with and empower youth workers. Connect with Kevin on Twitter: @kevinlibick
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by David Hanson | Apr 8, 2015 | On the Job, The Youth Ministry Blog
You will leave the youth ministry you currently lead. It might be next year or in 10 years, but you will leave. The ministry will be cast into transition. But the question is: Will your transition in youth ministry be healthy?
Since January, my wife and I have been praying through God’s will for our life and ministry. Long story short, God is moving our family and ministry to Round Rock, Tx where I will serve as the lead Student Pastor at The Fellowship Church.
This decision to move did not come easy. We spent many nights praying, laughing, and weeping desiring to know what God wanted from us. We didn’t see this offer coming, so we wanted to make sure we heard from Him and didn’t just pursue the new shiny offer.
In your ministry, odds are you will be here also. At some point you will leave the youth ministry you are currently leading.
So let’s examine how we can transition youth ministry faithfully.
Transition in Youth Ministry
Step One: Question Everything
One of the hardest things is to discern and understand is the will of God. Maybe you are more holy than I, and God speaks to you in an audible voice or via email, but not me. I have to petition Him when it comes to the big things. When it comes time for me to get that “one, most important, course-of-your-life-altering choices, right,” I have to seek Him earnestly.
This is how I questions everything:
- Bible – What is God speaking to me through scripture? This is God’s primary means of communication to us, and His will will never contradict Scripture. Psalm 119:105 offers, “Your Word is a lamp to my feet and a light to my path.”
- Prayer – What is God speaking to me through prayer? Am I telling Him what I want or am I listening for His will? Pray that He would bend your will to His. In Luke 11:9-10 Jesus states, “And I tell you, ask, and it will be given to you; seek, and you will find; knock, and it will be opened to you. 10 For everyone who asks receives, and the one who seeks finds, and to the one who knocks it will be opened.”
- Wise Counsel – What are the people you trust most saying about this opportunity or decision? Proverbs 19:20-21 offers, “Listen to advice and accept instruction, that you may gain wisdom in the future. Many are the plans in the mind of a man, but it is the purpose of the Lord that will stand.”
- Holy Spirit – Where is the Holy Spirit stirring you? What keeps you awake? Where do you feel He is moving through? Proverbs 3:5-6 states, “Trust in the Lord with all your heart, and do not lean on your own understanding. In all your ways acknowledge him, and he will make straight your paths.”
- Opportunity – What doors has God opened and closed? Why should you even consider this option? Kevin DeYoung in Just Do Something states,
“Live for God. Obey the Scriptures. Think of others before yourself. Be holy. Love Jesus. And as you do these things, do whatever else you like, with whomever you like, wherever you like, and you’ll be walking in the will of God.”
You will leave your youth ministry. Will it be by His doing or yours? How do you go about hearing from God? Comment below!
Need a full transition strategy? Here ya go…
Part Two: Leave Faithfully
Part Three: Entering a Youth Ministry
Part Four: Communication Strategy
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David Hanson: Texas native, Texas Tech Red Raider, M.Div. at Truett Seminary, husband to Ashley, father to Ava & Ben, Student Pastor at LifePoint Church in Plano, Tx, table tennis (ping-pong) extraordinaire, addicted to coffee. For anything else…you’ll just have to ask.
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